6. Termination of Office: A member of the council shall cease to be a member if:
(a) He/She ceases to be a member of the fund.
(b) He/She gives notice of resignation in writing to the secretary of the Fund.
(c) A resolution removing him/her from office is passed (after seven days notice)
Thereof shall be given) by a council majority of not less than half the members of the council present at the meeting of the council at which such a resolution is proposed: after investigation by the Executive Committee.
7. Officers of the Council: At the Annual General Meeting of the Fund, when appropriate the fund shall elect the following Officers:
(i) A Chairman. A Vice Chairman. (Who shall be elected from among the members of the council).
(ii) A Secretary and a Treasurer.
All such officers shall hold office for 3 years and shall be eligible for re-election.
The Council shall have power to fill any vacancy however caused for the period between the occurrence of such vacancy and the date of the next election.
8. Powers and Duties of the Council:
(i) The Council whether acting by committee or otherwise, will when considered necessary, examine the content of the constitution of the fund and shall have the power to make rules consistent with the provisions of the constitution for the revision or general administration and organisation of the affairs of the fund and shall have power to vary, alter or revoke such rules, subject to the provisions contained in Clause 17 hereof.
Back to Top
(ii)The Council whether acting by committee or otherwise shall, except as hereinafter provided, receive and arrange for the collection of all monies collected or paid for any purpose of the fund.
(iii) All such monies shall be paid forthwith on receipt to an account in the name of the fund with such Bank or Financial institution, as the council shall from time to time select. No monies shall be withdrawn from the account except with the authority of the Council, or a committee appointed for that purpose under clause 8 (viii) hereof and upon signature of two persons from four persons nominated by the Council for this purpose.
(iv) All proper costs, charges and expenses incidental to the administration and management of the affairs of the Fund shall be defrayed out of and be a first charge on the fund and subject thereto the Funds of the Fund shall be applied for purposes within the objects of the Fund (as specified in clause 1 hereof) in accordance with the directions of the Council.
(v) The Council shall have power to invest any monies standing to the credit of the Fund in the name of the fund in any securities, assets, bonds and investments and may deposit all or any of the monies belonging to the Fund with any Bank or Financial institution in the name of the Fund.
(vi) The Council shall cause proper records of accounts to be kept showing all sums of monies received and paid by the Fund and shall also keep or cause to be kept a minuted record of all business transacted at the meeting of the Council.
(vii) The Council may delegate any of its functions to a special Sub-Committee or Sub-Committees. The Council shall, when appointing any such committee or committees, define the terms of reference within which the committee is to function and shall appoint one member of the Council thereof to act as Chairperson. The Chairperson, Secretary and Treasurer of the Fund shall be ex-officio members of all Committees and Su-Committees appointed by the Council under this clause.
Back to Top
9. Meetings of the Council:
(i) The Council shall meet at such time and at such place as the Chairperson shall direct. The Secretary shall cause notice of every meeting of the council to be given to each member of the Council, at least fourteen days before the date of the next meeting.
(ii) The Chairperson shall within seven clear days after the receipt of a request in writing specifying the business to be transacted thereat and agreed by not less than one half of the members of the Council, summon or cause to be summoned, a meeting of the Council for a date not later than 21 days after the request has been received.
(iii) Apart from the ordinary business of the Council, no other business shall be considered at any meeting of the council, unless it has been submitted in writing to the Secretary of the council, not less than seven days before the meeting at which the business is to be considered.
(iv) Each member of the Council (or a deputy appointed in accordance with clause 5 (v) hereof) present and entitled to vote: excluding the Chairperson and Secretary, shall be entitled to vote on each motion put to the vote and in the event of an equal division of votes the Chairperson shall be entitled to a casting vote.
(v) One third of the members of the Council (or their deputies) who are entitled to vote shall form a quorum.
10. The Executive Committee: Shall consist of the Honorary Officers plus one Councillor from each area. The area representatives to be elected at the council of management meeting next followed by the Annual General Meeting and to hold office for three years subject to clause 5 (v) hereof.
Back to Top
11. Powers and Duties of the Executive Committee: The Executive Committee shall have the following powers and duties:
(i) To advise the Council on the Finances of the Fund.
(ii) To consider and if thought fit, authorise applications for financial grants.
(iii) Providing the applicant has satisfied the committee of his/her bona fides. The executive committee may authorise loans or grants from the fund to provide support or assistance for the alleviation of severe temporary financial hardship in deserving cases among members of the fund.
(iv) The committee shall have power to delegate all or any of its functions to a Sub-Committee or Sub-Committees.
(v) The Committee shall keep or cause to be kept, documented minutes in which shall be recorded all business transacted at the meetings of the Committee.
(v) One half of the members of the Committee plus one honorary officer shall form a quorum.
Back to Top
12. Co-opted members: The Council and all Committees and Sub-Committees shall have power to co-opt any other person or persons to serve on their respective Council, Committee or Sub-Committee, but co-opted members shall not be entitled to vote.
13. Subscriptions: The subscription to the Fund from serving members of the London Ambulance Service shall be a Monthly contribution of a sum decided from time to time by the Council.
14. Raising of Monies: Voluntary Donations or Bequests from individuals or organisations outside of the LAS shall be referred to the executive committee for acceptance on behalf of the membership of the Fund. However no monies shall be purposefully solicited by anyone in the Fund unless approval in writing has been given by the Council or by a committee or person appointed by the council for this purpose.
Back to Top
15. Appointment of Auditors: The Council shall appoint a firm of Chartered Accountants to audit the accounts of the Fund and who shall report to the Council on the accounts of the Fund annually and also at such other intervals as they (the auditors) may consider appropriate. The funds Treasurer shall receive all reports of the funds auditors and all recommendations or necessary requirements acted upon in conjunction with notification to and approval from available members of the executive committee of the fund. The auditors or their duly authorised representative may attend all or any meetings of the members of the Fund and of the Council.
16. Liquidation of the Fund: When it appears to the Council that the need for the Fund has ceased to exist or that if through any emergency the Fund cannot be administered for the sole benefit of the membership as defined in this constitution, the Council shall call a special General meeting of the Fund to determine the disposal of the assets of the Fund accordingly.
17. Alterations to the Constitution: This constitution may be altered only by resolution passed by a majority of not less than two thirds of the Fund Council of Management members present at a Special General meeting called for the purpose of presenting the resolution. A minimum of Twenty-Eight, (28) day’s notice of the Special General meeting shall be given, specifying the terms of the resolution.
Back to Top
